Gmail’s web & mobile applications have a handy feature – to schedule emails. You can send emails using the feature at a specified time and date. This results in higher visibility and opens because the emails arrive in the recipient's inbox at the time when they are most inclined to interact.
The function is useful if your team communicates via email to coordinate tasks while working remotely across different time zones. Furthermore, you can plan emails to yourself as alerts using the Gmail delay send tool.
In this article, we’ll go over how to schedule an email in Gmail using both the web interface and the mobile application. We'll also go over how to cancel and alter scheduled emails through online and mobile apps. Lastly, we’ll demonstrate an improved and hassle-free method for scheduling emails in Gmail.
Let’s get started!
If you use Gmail, delivering scheduled emails is relatively simple.
Adhere to the following steps –
Sign in to your Google Workspace Account.
(Sidenote: Google Workspace is not free; you will have to choose a payment plan in your Google Admin console to access these features.)
When you've accessed your Gmail inbox, click the ‘Compose’ option at the top left of your screen.
This will launch your new email's compose window. After finishing the email, open a pop-up by clicking the downward-pointing arrow adjacent to the 'Send' button.
Press the ‘Schedule Send’ option.
You should be presented with a set of different options, including ‘Tomorrow morning, Tomorrow afternoon, Monday morning.’ However, if you intend to choose your own date and time, click the ‘Pick date & time’ option &you should now be presented with a number of options for scheduling your email.
Choose a particular time on the right and a particular day from the calendar on the left to pick your own time and date from the 'Pick date & time' box.
Click on the ‘Schedule Send’ button to finalize the process.
Additional Note: The procedures for scheduling emails in Apple Mail are comparable to those for scheduling emails in Gmail. The only distinction is that the 'Schedule send' button in Apple Mail has been replaced with a 'Send Later’ button. You may schedule send from your Apple Mail, Gmail & Outlook profiles by using the 'Send Later' button in Apple Mail.
Let’s say you’ve scheduled an email but believe that you now want to cancel. You have no reason to panic since this process is simple as well.
Sign in to your Gmail account from your web browser.
You’ll find the ‘Scheduled’ option on the right side of your inbox; click that button.
Click on the scheduled email you want to cancel.
There’s going to be an option on the right side of the interface that states ‘Cancel Send.’ Click on that button. Now you’ve canceled the email you scheduled.
Once you’ve scheduled an email but intend to change either the contents of the email or the date and time they’re going to be delivered, the process is easy and simple. First, you will have to follow the steps above and cancel your scheduled email. Once the emails are moved to the draft section, comply with the following steps:
Click on the ‘Drafts’ folder on the interface.
Choose the email you want to reschedule and edit.
Once you’ve made any necessary alterations, click on the downward-facing arrow beside the ‘Send’ option and press the ‘Schedule Send’ button that pops up.
Now a pop-up menu will appear that’ll allow you to pick a date and time of your choosing to send your scheduled email.
After you’re done with the choice of when you want your emails delivered, click on the date and time of your liking, and you’ll have re-scheduled an edited email.
Press the compose button in your Gmail app on your iOS device or Android.
Write the email you want to schedule.
Find the three dots positioned at the top right of your screen in the Compose window.
These dots are horizontal on iOS devices and vertical on their Android counterparts.
A pop-up menu will appear with the ‘Schedule Send’ option; click that button.
Afterward, a window will appear that will allow you to pick the date & time of your choosing.
You may also cancel emails in your mobile apps with relative ease as well. Here’s how you do it.
Open the Gmail app on your device.
Click on the 3 lines next to the search bar.
Navigate the interface till you see the ‘Scheduled’ option and press it. Afterward, choose the scheduled send email you intend to cancel.
Press on the ‘cancel send’ button on the right hand of the screen.
This email will no longer be sent at the time you previously scheduled and will be relocated to the ‘Drafts’ section.
First, follow the steps mentioned above to cancel a scheduled email in the Gmail Mobile app. Afterward, go to your ‘Drafts’ section & follow these steps:
Click on the previously scheduled email you canceled in your ‘Drafts.’
Once you’ve clicked on the email you’d like to edit, the compose bar will open, and you’ll be able to make any alterations you want to.
After you’ve made your changes, click on the 3 dots on the top right-hand corner, and the menu for the time and date will pop up.
Select the time and date of your choice and schedule your email.
The Gmail web and mobile app are extremely convenient when it comes to scheduling emails. However, this convenience is only reserved for interactions with a limited number of people. If you have a considerable email list and are trying to conduct an email marketing campaign, this process becomes exceedingly tiresome and time-consuming. This is where OutreachBin comes in.
OutreachBin is a service that allows you to implement hyper-personalized cold email marketing campaigns and offers email warm-up services with its InboxWarm feature. It also allows you to track your emails, examine relevant email marketing data and send automated follow-up emails, amongst other things. It is an all-purpose tool for email marketing. Here’s a quick 8-step tutorial on how you can use OutreachBin to send en masse –
1. Create A Campaign: Here, you create a new campaign on the ORB web app and give it a name.
2. Provide Your List Of Prospects: You may upload your list of prospects by uploading a CSV, manually entering the emails, or importing them from lead lists.
3. Verify Emails: You can verify the emails on your list to ensure that they will not bounce/are valid.
4. Write Your Email: This is where you may write the content of your email (or emails for A/B Testing) as well as include scheduled follow-up emails for when your emails are opened or replied to.
5. Preview: Preview what your emails will look like, as well as check the intervals & conditions at which the follow-ups will be sent.
6. Schedule Your Emails: In this step, you schedule the days and the time at which your emails will be sent.
7. Review Email Options: Here, you will be able to input the address of your email provider (basically the email address your firm will use) along with the ability to set up your own custom domain.
8. Summary: This is the final step of the process wherein you’ll have a last look at your inputs to check all variables and proceed with your campaign.
Scheduling emails is made simple and easy with Google Workspace’s features. Follow the steps provided here, and you’ll be able to schedule emails hassle-free.
However, these capabilities are limited when you’re trying to conduct a mass email campaign. This is where OutreachBin comes in and makes everything easier. You’ll be able to schedule emails and use OutreachBin’s InboxWarm feature to maximize the chances of engagement.
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